Committee Guides

Volunteerism

Thank you for volunteering to help your professional association! Your willingness to provide your energy, ideas, experience and your time is appreciated.

The Association is a non-profit trade organization whose mission is to provide its members services and opportunities in professional and business development in the green industry. The Association is governed by a board of directors, elected by the membership in accordance with the by-laws. Committees play a vital role in developing and implementing programs and services for the members.

Committee Structure

Committees are an extension of the board of directors. The Committee structure is established by Board Authority. Each committee has a chairperson, selected by the committee members and a board member assigned to the committee by the president. In addition, a staff member has been assigned to staff each committee. These committees have established their own criteria of length of service including chairperson terms, size and composition of the committee.

A volunteer must be a member or employed by a member firm to serve on a Committee. All prospective committee volunteers list their choices of committees in 1-2-3 order. Experience and knowledge in the subject matter area help determine the filling of a committee member.

Committee Meetings

The IGIA is a statewide association with professionals covering a large geographical area in the state of Illinois. Regular meetings in person are not practical in today’s busy environment. However, the IGIA has established a method of communication to maintain frequent and adequate meetings to operate each committee without requiring physical attendance. Generally, each committee will have a minimum of four (4) meetings per year, with two (2) by conference call and two (2) in person, one of which is during the Mid Am Trade Show. Each Chairperson is responsible for scheduling meetings with the assigned staff member sending the meeting notices.

Duties and Responsibilities
All committee members are asked to read and follow the Mission Statement, Guiding Principles and Goals and Objectives as set forth by the Strategic Plan. Volunteers are asked to be creative and innovative when assisting on the development of programs and services.

The Chairperson

The Chairperson is responsible for:

  • Scheduling committee meetings and establishing agendas
  • Facilitate the meeting in an orderly fashion (has the power to take whatever measures are necessary for the maintenance of order during the meeting and timely closure of the meeting
  • The chair must cooperate with the committee and remains objective and impartial to settle differences of opinion expressed
  • The chair must keep in line with Parliamentary Procedures/Roberts Rules of Order
  • Selection and recruitment of committee members
  • Assisting with the preparation of the committee budget request for the March Board budget meeting;
  • Delegates responsibilities to other committee members; encourage their full participation;
  • Preparation of the committee reports for the board packet.
  • Additionally, each Chairperson is asked to give a brief committee report for the November Board Meeting and any or all the membership meetings.

The Committee Volunteer

Volunteer responsibilities include:

  • Attend all committee meetings
  • Come prepared to discuss committee business
  • Take part in all the discussions
  • Cooperate with other committee members to make meetings work
  • Provide expertise and guidance in specialized areas in the green industry
  • Complete assignments and projects as assigned by the chairperson
  • It is the responsibility of each committee member to contact the assigned staff person if he or she can or cannot attend or participate in the meetings.

Compensation

The IGIA does not compensate volunteers for their time or expenses incurred while serving on committees. However, if required to give a report to the board or general membership, the committee chairs are re-imbursed for any overnight accommodations, travel/mileage re-imbursement at the approved IRS rate and meal expenses.